How to avoid office relocation issues this summer

Many businesses choose the summer as a time to relocate their office, particularly if the time has come for an expansion. If this is the case for your company, then you will want to take steps to ensure that you do not face any of the typical issues which can crop up when you are moving from one location to another. Here are the main problems to watch out for, and how you can combat them.

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Thinking about relocating your office can be difficult

Missing post and lost web pages

When you change your office address, a number of things can go wrong. These include:

  • Missing or losing post and parcels because they are addressed to the wrong place
  • Visitors and customers failing to find you because they are visiting your old address
  • Incorrect queries from customers who are no longer suitable because of your new location
  • Two addresses on Google Maps – the old and the new – leading to confusion
  • A drop in your website search rankings, particularly in local searches, while Google updates your information
  • In order to stop all of these issues from happening, make sure that you take steps to change your address ahead of the move. Have your address change sent out to any existing customers
  • and other people who are likely to send you post, and get them to start delivering early if it is possible at your new location.

You can notify the Royal Mail of a change of address to get your post redirected for a while, and then after that it will be returned to the sender if they can do so. You should also update your website ahead of time (you can even add a moving-in date to avoid confusion) and you should take ownership of your Google Maps listings. This way, as soon as you shut down for the move, you can delete your old address and have your new one updated.

Downtime

If you are shutting down for your move, you might end up with a lot of downtime for your business. Since you likely have to pay your employees during this time, but no work is getting done, it can end up being quite costly.

A great way to stop this from happening is to begin your move in earlier than your move out. In other words, start setting up your new office space so that you only need a day at maximum to move all of the furniture you are keeping over to the new location. Then your employees can be back at work the next day.

You can even ask them to work from home to eliminate all downtime!

Moving expenses

The expenses of moving everything to a new office can be prohibitive – enough to make you think twice about moving at all.

But there are ways to cut this cost down. One is to have your employees pitch in – if everyone transports their own monitor, for example, you might only need one removal van for the desks and chairs. Another is to choose a managed office where the moving is taken care of for you, so that you don’t have to pay extra for it at all.

You can also take a fresh approach and use this as an opportunity to refresh your office furniture and equipment. Yes, this will cost you more than simply moving it – but you can sell your old furniture, and you will have a fresh new office which does not need replacing for a good long while.

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