Spring is a time for new beginnings, so why not use it as a chance to move into a new office space? It will free up room for your business to expand, as well as giving you a whole new lease of life and getting our employees excited. Convinced? Here are seven tips you should follow to ensure that all goes smoothly.
1. Think about the future
Don’t choose an office space which is just as big as you need it to be right now. Go a bit bigger! Try not to spend more than you can afford, but leave room for expansion later. This will allow you to grow your team and add more desks without having to seek another move. It’s even better to find a flexible space where you will be permitted to rent a larger room within the same building later.
2. Avoid hidden fees
Make sure that you talk everything through and avoid any hidden fees which may be lurking. You’re better off going with a company that does not have any hidden fees in the first place, as this way you know that you will be in good hands. Should fees suddenly start getting added to your rental bill, consider aborting the deal and going elsewhere.
3. Make the arrangements
It’s really important that customers can still contact you even during your move. You want to do it with the least disruption possible, so consider getting your new office set up as much as possible before you leave the old one. Change your address on your website and all correspondence early, and get the phone lines changed over as well. They should be ready and waiting on the day you open the new office for the first time.
4. Have a clear out
Moving can be expensive and time-consuming, and each of these factors only increases based on how much you have to take with you. Boxes of files, cabinets, old pieces of furniture and equipment – do you really need all of them? Now is the time to assess that need. Get rid of everything that is not essential and start again. Throw it away or give it to charity, or sell it if it is in good working shape.
5. Change things up
Now is also the time to make big changes in the atmosphere and layout of your office. It could be easy to just set everyone up back the way they are, but is your office at its highest possible efficiency? Move peoples’ desks to pair them up with other workers, consider changing how your departments are arranged, or bring the boss out into the open office. These are all things that can affect how your employees work.
6. Get it done for you
If possible, have it arranged so that the company you are renting from will organise the moving for you. This will help to take a load off your mind and allow you to concentrate on making the transition more smoothly.
7. Location is everything
Finally, remember to think about location before you commit to your new office. Is it going to be easy for all of your employees to travel to the new office? Is there parking on site? Will your customers be able to reach you just as they did before? Could you even find a location which might bring new opportunities, such as inter-tenant trading or higher footfall?